Division Administrators Guide
The Division Administrator's has the key role to actually running your standings. Each division can have one or more Division Administrators assigned. The administrator assigns managers,
| Initial Tasks | During the Active Season | For Yourself | ||
Check the Division Structure (Top)
Check to assure that there is a correct list of teams in your division.
View your division web page: Choose your league, season and division, then check your teams
If the list is incorrect, work with the season or league administrator to correct the team structure. Or, if you have the authority to alter the league structure:
Go to the Season Administration Pages
View the Help File:
Then click "Maintain Divisions and Teams"
Assign the Season and Division Administrators (Top)
You can assign one or more Administrators to each of your seasons and the division under them. They then have the authority to manage all aspects of that particular season or division. A division administrator has authority to perform updates in one particular division. And a season administrator has the authority to perform updates in all the divisions under that season.
When you assign an administrator, they will be sent a welcoming email from InGoodStandings informing them that they've been authorized as a season/division administrator and providing them with links to click on to perform their various administrative tasks.
To Assign a Season/Division Administrator:
Go to your Administrator Menu
Click on "Season" or “Division & Team” Administration
Navigate to the desired season or division
Click the “New Administrator” button
(If not yet registered with InGS, then first click the “Sign Up New Member” and register the new administrator)
Select The new administrator and click “Use Selected Member”
Click “Submit Changes”
The new administrators will then receive an email informing him of their new “position” as administrator and giving them a bunch of links to use to perform their administration tasks.
Enter/Update the Schedules (Top)
When starting your division, be sure to find out who is responsible for updating the InGoodStandings schedules for your division. Often, you the Division Administrator is given the authority to update the schedules.
To update the schedules:
Go to the Season Schedules Page
Scroll down the left column and click on "Update Schedules"
View the Schedules Help File
Assign the Team Administrators (Top)
As managers are identified for the teams within your division, you should assign them to their teams within InGoodStandings. As you do so, they will be sent a welcoming email from InGoodStandings informing them that they've been authorized to login and enter game results and team news for their team.
There are two ways to register a team administrator. The primary manager for a team should be entered in the team administration pages according to these instructions. Additional administrators can be assigned according to the "Authrorize Others" instructions.
Go to the Team Administration page
Choose a manager ID from the list
If the person you want is not in the main list, type a portion of their name below and click "Last Name Search"
If the person is not yet registered with InGoodStandings:
Click on "Sign up New Member" Button
View the Help File
Authorize Others (Top)
You can authorize others to do anything you are authorized to do. So you can share your administrators duties by giving some others the authority to perform administrator tasks. You can also use this method to assign team administrators.
Go to the Team Administration page
In the left menu, pick "Team Security", you will be placed in the team security page
If Division Level permissions are needed, Click "Move up to "Division Level"
Add new people to your security list using the "Add Person to Security List" function on the bottom
To add a new person to the list, click on "PICK AN EXISTING MEMBER"
Choose a manager ID from the list
If the person you want is not in the main list, type a portion of their name below and click "Last Name Search"
Click "Sign up a New Member" if the person is not already in the list
Click "Submit Security Changes" to add the new person.
Click the permissions (Game Entry, Update News, Overall Administration) for that person
Click "Submit Security Changes" to update their permissions.
Approve the Game Scores (Top)
When team administrators enter their game results, they are placed into a "pending approval" state. The changes are not yet seeno n the Internet until an "approver" reviews and approves the game submission. This gives you the opportunity to review highlights for vulgarities or criticisms that might not be in-line with you league charter.
When starting your season, you should choose as many approvers as you can to assure that approvers are available frequently as game scores are entered. Approvers are sent an email when games are submitted so they can just click on the link included in the email to go directly to the game-approval screens.
Go to the Game Approval Page
Any games pending approval will be listed,
Click on any listed game to review it
Click the Accept or Delete buttons on the bottom
Update Division News (Top)
The division news page is located on the main division page , below the standings list. It is simple to make changes to this section. And anyone who has a "News Watch" set for your division will receive automatic email notification whenever you update the news section.
Go to the Division Standings Page
In the left column, scroll down and click on "Update News"
Update the text of your news
Click on "Apply Changes"
Assure that Game Scores Get Entered (Top)
As Division Administrator, you are responsible for assuring that game results are entered into the system promptly after each game. Most teams will have a coach or representative to perform this function. Some will not! With InGoodStandings, only one team has to report the game score for the game to be registered. But if neither team enters their own game results, you need to assure that their scores, wherever they are reported normally, get entered onto the standings website.
Normally, league require that all managers call in their results or enter them into a league scorebook after each game. You should appoint someone to look regularly into the scoring book and enter those games that are not entered on the web site.
In the InGoodStandings Message Center, you'll find some email reminders that can be easily sent to your team administrators requesting that they enter their game scores:
Custom Game Score Reminder
This is an InGS special-function message that will send
an email to a list of team administrators who have games that have been played,
but have not been entered into InGS. The email tells them specifically the
list of games they have outstanding in case they want to reply via email with
those results. This is very effective in getting the admins to enter their
results!
General Game Score Entry Reminder
This will send a general reminder to everyone on their
list to assure that their games are entered in a timely fashion
To Send a custom reminder:
Go to the Message Center
Click on the "New Message Type" Button
Click on General or Custom Score Entry Reminder
For Custom, Choose your division and click on "Create New List"
For General, click on "Select Addresses"
Choose your addressee list by clicking the check boxes next to the appropriate names
Click "Done Selecting"
Click "Execute This Function" to send the reminder emails
Set Watches (Top)
You can stay as informed as you desire by setting watches. A Watch allows you to track the schedule changes, news postings and game highlights of any or all of the teams within your division. Each time the requested information is updated within InGoodStandings, you'll be sent an email notifying you of the change.
To set a watch:
For Division-Level Watch, Go to the Division Standings Page
For a Team-Level Watch, Go to the Team Page
Click on the "Watch" area in the top of the user information section.
Click the checkboxes of the information you want to be notified about
Click "Submit Changes"